কুমিল্লা মেডিকেল কলেজ, কুমিল্লা

BMEAC Accreditation Documentation Checklist

GROUP 00: BASIC INFORMATION

Responsible: Dr. Partho Sarathi Mazumder

• Evidence that the Medical College has applied to BM&DC for renewal.
• Copy of application/submission letter for BM&DC renewal.
• Updated documents regarding affiliation with Chittagong Medical University.
• Current affiliation/renewal certificate or relevant official correspondence.
• All documents indexed and certified where necessary.

GROUP 01: MISSION

Responsible: Dr. Farhana Begum

A. Mission Development

• Approved institutional Mission Statement.
• Evidence that the Mission addresses:
  • Health needs of the community and health system
  • Medical research
  • Social accountability
  • Global health
  • Relationship with healthcare services and communities
• Evidence of appropriate stakeholder consultation/approval, if available.

B. Dissemination and Visibility

• Mission displayed on the College website.
• Screenshot/website link retained as evidence.
• Mission published in Prospectus/Brochure.
• Mission displayed in the Medical College premises.
• Mission displayed in academic buildings.
• Mission displayed in relevant departments.
• Mission displayed at the hospital entrance.
• Appropriate Bangla display available as requested.
• Multiple copies/information available in the Library.
• Documentary or photographic evidence of all displays maintained.

GROUP 02: CURRICULUM

Responsible: Dr. Umme Kulsum Munmun

A. Academic and Year Calendars

• Academic Calendar for each batch.
• Year Calendar for each batch.
• Batch-wise calendars approved and circulated.

B. Curriculum Distribution

Evidence of hard-copy distribution to:

• Principal's Office
• Vice-Principal's Office
• Administrative Office
• Each academic department
• Faculty members
• Students

Supporting evidence:

• Distribution register/acknowledgement sheet.
• Receiving signatures or official forwarding letters.

C. Library and Website

• Multiple copies of the curriculum available in the Library.
• Library register/inventory showing availability.
• Soft copy uploaded to the College website.
• Screenshot or website evidence retained.

D. Curriculum Orientation and Dissemination

• Seminar/presentation/symposium on the curriculum conducted.
• Name of speaker documented.
• Topic documented.
• Date and venue documented.
• Signed attendance sheet available.
• Program report and photographs preserved.

GROUP 03: STUDENT AFFAIRS AND STUDENT SERVICES

Responsible: Dr. Md. Masum Emran

The document acknowledges committee formation but identifies inadequate evidence of their functions and activities, particularly academic, social, psychological, financial, remedial, and healthcare support.

Committee Structure

• Terms of Reference (TOR) for all relevant committees.
• TOR prepared/available in English.
• Committee membership and appointment orders available.

Evidence of Student Support Activities

• Academic support activities.
• Social support activities.
• Psychological/mental health support activities.
• Financial support activities.
• Counselling activities.
• Committee meeting minutes and attendance records.

Remedial Support

• Identification of academically struggling students.
• Remedial class/support plan.
• Attendance record of remedial sessions.
• Follow-up and outcome documentation.

Psychological Support

• Psychological support service documentation.
• Counselling session/activity records with confidentiality maintained.
• Awareness or mental health promotion activities.

Financial Support

• Evidence of financial assistance provided to students.
• Selection/approval process documentation where appropriate.

Support for Sick Students

• Documentation of support for sick students.
• Evidence of arrangements for hospital sick beds/cabins where applicable.

GROUP 04: TEACHING AND LEARNING

Responsible: Dr. Naznin Jahan Hafsa

This is one of the largest documentation areas. BMEAC requires comprehensive academic calendars, lesson plans, student feedback on teachers, integrated teaching evidence, attendance records, clinical teaching documentation, and community-based training evidence.

A. Academic Planning

• Comprehensive batch-wise Academic Calendar.
• Phase-wise Academic Calendar.
• Updated class routines/schedules.

B. Lesson Plans

Lesson plans from all 11 examining departments, including:

• Small-group teaching
• Large-group teaching
• Clinical teaching

C. Evaluation of Teaching by Students

• Standard student feedback form for individual teachers.
• Evidence of implementation.
• Completed evaluation forms.
• Summary/analysis of feedback.
• Evidence of feedback-based improvement.

D. Integrated Teaching and Medical Humanities

Evidence of integrated/generic teaching on:

• Medical Humanities
• Ethics
• Other generic topics specified in the curriculum

For at least one representative session, retain:

• Class routine
• Lesson plan
• Name of speaker/teacher
• Topic
• Signed attendance
• Brief session summary
• Date and time

E. Student Attendance

Provide representative attendance records for:

• Lecture
• Tutorial
• Practical
• At least one example from each subject.

F. Clinical Teaching

Documentation should include:

• Clinical teaching class routine
• Clinical placement schedule
• Assigned teacher list
• Student attendance

Evidence should cover:

• Morning teaching
• Evening teaching
• Emergency teaching
• Ambulatory care
• Other clinical teaching
• Block posting

Required major clinical areas:

• Medicine & Allied Subjects
• Surgery & Allied Subjects
• Obstetrics & Gynaecology

G. Community-Based Training / RFST

• Recent RFST schedule.
• RFST notice.
• Student attendance.
• RFST assignment titles/topics.
• Teacher's signature on assignments/documentation.
• Recent supporting document signed by UH&FPO/Upazila Health Complex.
• Documentation involving Community Clinic/community-based teaching where applicable.

GROUP 05: ASSESSMENT OF STUDENTS

Responsible: Dr. Sharif Mohammad Ehsan

BMEAC requires samples of formative assessment tools from all 11 examining departments, evidence of student feedback, remedial activities, and completed item cards.

Assessment Tools

Collect representative samples from all 11 examining departments:

• Card examination
• Term examination
• Ward ending/clinical assessment
• Written examination
• SAQ
• SEQ
• MCQ
• SBA
• SOE
• OSPE
• OSCE
• Practical/clinical assessment

Feedback and Remediation

• Evidence that students receive feedback after formative assessments.
• Feedback forms or documented feedback sessions.
• Remedial classes for academically struggling students.
• Attendance and outcome records of remedial activities.

Item Cards

• Completed item cards from each of the 11 examining departments.
• Properly filed and indexed item cards.

GROUP 06: EDUCATIONAL RESOURCES

Responsible: Dr. Jahiruddin Muhammad Babar

BMEAC identified deficiencies regarding lecture galleries, e-Library status, library staffing, and the adequacy of several important physical facilities.

Checklist

• Documents confirming the adequacy/functionality of step-up lecture galleries.
• Current functional status report of the e-Library.
• Evidence of e-Library resources and access, where available.
• Initiative/official correspondence regarding appointment of a Librarian.
• Initiative regarding appointment of an Assistant Librarian.

Physical Infrastructure

Documentation and action plan regarding adequate space for:

• Anatomy Dissection Hall
• Physiology Department
• Examination Hall
• Evidence of initiatives taken to increase/improve these spaces.

GROUP 07: QUALITY ASSURANCE

Responsible: Dr. Md. Farhad Abedin

BMEAC requires systematic evidence of committee activities, faculty development, external examiner reports, MEU evaluation, and a functional Medical Skills Centre/Simulation Laboratory.

A. Quality Assurance Committees

• Meeting notices.
• Attendance sheets.
• Meeting minutes.
• Decisions and action points.
• Evidence of follow-up implementation.

B. Academic Coordination

• Documents of Academic Coordination Committee activities.
• Minutes and attendance.

C. Phase Committees

Documentation from all four Phase Committees:

• Phase I
• Phase II
• Phase III
• Phase IV

D. Faculty Development

• Faculty Development Forms completed.
• Phase-level summary.
• College-level summary.
• Identified faculty development needs.
• Action plan to address needs.
• Evidence of implementation.

E. External Examiners

• External examiner reports.
• Analysis of recommendations.
• Evidence of follow-up actions.

F. Medical Education Unit (MEU)

• Documentation of MEU programs.
• Completed participant evaluation forms for the last three programs/trainings.
• Summary of evaluation findings.
• Evidence of improvement based on feedback.

G. Medical Skills Centre (MSC)/Simulation Lab

Functional Status

• Evidence that MSC is functional.
• Activity records and schedules.

Human Resources

• List of faculties involved.
• List of supporting staff.

Resources

• Updated equipment inventory.
• List of mannequins.
• List of simulators.

Educational Activities

• List of competencies for each subject.
• Skills development program(s).
• Student evaluation forms for the last three MSC programs/trainings.
• Summary of student feedback

GROUP 08: ACADEMIC STAFF

Responsible: Dr. Fatima Farhana

BMEAC specifically identified the absence of documented teacher–student ratios and noted that several departments appeared to have ratios below the expected 1:10 standard.

Checklist

• Updated teacher list for every department.
• Current student numbers by batch/phase.
• Teacher–student ratio calculated for every subject/department.
• Consolidated institutional teacher–student ratio report.
• Identification of departments with staffing deficiencies.
• Action plan to overcome deficiencies.
• Evidence of recruitment/appointment initiatives.
• Follow-up report on improvement of staffing.

GROUP 09: RESEARCH AND PUBLICATIONS

Responsible: Dr. Arif Morshed Khan

BMEAC requires evidence of the formation and functioning of the Research Cell, institutional research funding, and opportunities for student participation in research.

A. Research Cell Structure

• Official formation order of the Research Cell.
• Composition/membership list.
• Terms of Reference (TOR).
• Defined functions and responsibilities.

B. Research Cell Activities: Last One Year

For each meeting/activity:

• Date
• Time
• Agenda
• Attendance
• Meeting minutes
• Decisions/action points

C. Research Funding

• Evidence of institutional allocation of research funds, if available.
• Budget document/approval.
• Evidence of research grants or financial support.

D. Student Research

• Evidence of student participation in research.
• Research projects conducted with teachers.
• Student research training/workshops, if conducted.

GROUP 10: GOVERNANCE AND ADMINISTRATION

Responsible: Dr. M. A. Osman Faruqee

BMEAC requires documented activities, including dates, times, and meeting decisions, from the key governance and management committees.

For each committee, compile:

• Constitution/membership
• Meeting notice
• Date and time
• Attendance
• Minutes
• Decisions
• Evidence of implementation/follow-up

Committees

• Management Committee
• Financial Management Committee
• Academic Committee
• Educational Quality Control Committee

GROUP 11: CONTINUOUS RENEWAL

Responsible: Dr. Muhammad Amirul Islam

The document specifically requires a formal TOR and evidence of recent activities of the Independent Evaluation Team (IET).

Independent Evaluation Team (IET)

Structure and TOR

• Official formation/appointment document.
• Formal Terms of Reference.
• Purpose clearly defined.
• Scope of work defined.
• Roles and responsibilities defined.
• Membership and independence appropriately documented.

Recent Activities

For each recent activity:

• Date
• Time
• Agenda/activity description
• Attendance
• Meeting minutes/findings
• Decisions/recommendations
• Follow-up action